C - Tasks

• Supervising the departments associated with them and ensuring that they perform their work in receiving and receiving documents from the departments and branches of the agency according to the instructions regulating that.


• Supervising the selection of subject headings for disclosed documents according to the list of subject headings approved by the documents and archives center.


• Supervising the preparation of documents intended for electronic scanning and transferring them to the electronic scanning unit.


• Supervising the organization and preservation of work papers and records


• Providing the Document Organization Department with proposals and ideas related to evaluation processes and classification and coding guides, which are produced through practical application.


• Supervising the preparation of documents, scanning them electronically, and transferring them to the archiving unit


• Participation in destruction and deportation committees


• Follow up on the work of reviewing and auditing the indexing, scanning, indexing and classification operations that take place on documents


• Ensuring the accuracy of data and documents and their conformity with classification and coding guides and indexing rules


• Completing deficiencies and addressing observations in coordination with the relevant and relevant departments, sections and units


• Determine the administration’s needs for manpower, equipment, and materials


• Providing periodic reports about the administration’s achievements and appropriate suggestions for developing them


• Any other task assigned to it in its field of competence

C - Tasks

• Receiving and recipience documents from the departments and branches of the agency according to the instructions regulating this


• Identifying documents prepared for indexing


• Defining the concepts and topics that the documents address


• Selecting subject headings for disclosed documents according to the list of subject headings approved by the center


• Entering document data into the center’s database


• Entering data on the duration of document storage in the database


• Review and correct data of documents entered into the database


• Preparing documents prepared for electronic scanning and transferring them to the electronic scanning unit


• Organizing and preserving work papers and records


• Providing the Document Organization Department with proposals and ideas related to evaluation processes and classification and coding guides, which are produced through practical application.


• Any other task assigned to the department in its field of competence

2-Scanning Department

A - Organizational relevance

The scanning department is associated with moderately active document management