C - Tasks

• Supervising the departments associated with them and ensuring that they perform their work in receiving and receiving documents from the departments and branches of the agency in accordance with the instructions regulating that.


• Supervising the preparation of permanent storage places and equipping them with the necessary shelves, cabinets and safety devices


• Supervising the processing and transfer of permanently preserved documents to the National Center for Documents and Archives after the end of their preservation period at the Center in accordance with the approved rules and procedures.


• Supervising the destruction of temporary documents for preservation after the expiry of the period of time specified for their preservation, destruction and deportation


• Follow up on the technical coordination of the tasks of the Permanent Documents Committee and the evaluation, destruction and deportation committees


• Supervising the provision of the agency’s departments, divisions and units with copies of old documents when needed in accordance with the approved rules and procedures


• Follow up on the return of loaned documents to their storage places in accordance with the approved rules and procedures


• Working to enable beneficiaries from outside the agency to view or circulate documents in accordance with the approved rules and procedures


• Supervising the transfer of permanently archived documents to the National Center for Documents and Archives


• Ensuring the validity, accuracy and completeness of the data submitted to the National Center for Documents and Archives regarding the agency’s documents


• Determine the administration’s needs for manpower, equipment, and materials


• Providing periodic reports about the administration’s achievements and appropriate suggestions for developing them


• Any other task assigned to it in its field of competence

C - Tasks

• Preparing active and inactive storage places and equipping them with the necessary shelves, cabinets and safety devices


• Preserving active and inactive documents by following the best security methods and safety rules


• Preparing and transferring permanent documents to the National Center for Documents and Archives after the end of their preservation period at the Center in accordance with the approved rules and procedures.


• Save deportation data and records


• Destroying temporary documents for preservation after the expiry of the time period specified for their preservation in accordance with the approved rules and procedures


• Save destruction data and records


• Technical coordination of the tasks of the Permanent Documents Committee and the evaluation, destruction and deportation committees


• Preparing and providing statistical data related to deportation and destruction


• Any other task assigned to the department in its field of competence

2-Customers Services Department

A - Organizational relevance

The Customers Services Department is linked to the Permanent Documents Department